Meditrek: Medical Education Management System

Products & Services

Meditrek® is a complete web based education program management system. Our mission is to improve the teaching quality of your program by providing efficient, easy to use web based tools, bringing your education management to a higher level.

We help you to improve compliance with evaluation requirements through schedule driven evaluations. Evaluation tracking is schedule and rule based, supporting an unlimited number of customized evaluation forms. This framework enables you to implement a curriculum-based evaluation system, including data collection, tracking, reporting and management. You can monitor the curriculum in detail from both the trainee and supervisor side, and thus rapidly assess which items are well covered and which are not. The teaching quality of your program is favorably impacted by the timely feedback you can provide to both sides, and even more by the resulting focus on the curricular elements included in your forms.

After an individualized logon, the user immediately is presented with a list of outstanding evaluations, accessible with one click. The rotation-, call- and conference- schedules, the status of individual evaluations, pending procedures, curricular documents, and summary charts are available to evaluators as well. Procedure and case logs can be captured using mobile forms via Smartphones, or they can be entered using web forms. Procedure certification tracking and reporting, conference attendance management, duty hour tracking, automated email notifications, and online lectures are also included in the system.

Meditrek® is fully web based, consequently you do not need new IS resources to use the system. The security level is high, according to nationwide regulations.

Highlights of HSoft Meditrek® for Residency Programs

  • Evaluation Management
    • Schedule driven
    • Competencies and curriculum based
    • 360-Degree Evaluations
    • Interactive grading forms
    • Unlimited number of custom forms
    • Capability to save your evaluation as draft and finish it later
    • Spellchecker on evaluation forms
    • Optional anonymity for residents
    • Resident’s picture on evaluation forms
    • Status of evaluations lists with various filters
    • Individualized evaluation tracking
    • Automatic email notifications
    • Resident to review and sign evaluations done on him/her
    • Summary chart reports
    • Statistical comparison with peer group averages
    • Automated low score notifications by email
  • Conference Attendance Management
    • Conference scheduling and reporting
    • Attendance tracking and summary reports
    • Conference evaluation management
  • Rotation and Call Scheduling
    • Schedule builder with weekly details
    • Integration with evaluation tracking
    • Yearly and monthly reports
    • Individual Resident rotation summary across all years
    • Call schedulers and reports
  • Procedure Certification Management
    • Individual trainee and supervisory roles
    • Unlimited number of procedures
    • Procedure sub-grouping by categories
    • Grouping procedures by time required to completion
    • Individual and group reporting and monitoring
    • Smartphone and mobile browser support
    • Certification process with automated email notifications
    • Certification reports
  • Nursing Staff Access to Certification Reports
  • Dual Channel (Smartphone & Web) Case Log Tracking
  • Duty Hours Tracking and Reporting
    • Based on ACGME and NY State requirements
    • Averaging individually and by PGY level
    • Summary reporting by week, and by four-week blocks
  • Curriculum Tracking with Automated Notifications
  • Demographics and Certifications Tracking
  • Automated Verifications Management
  • Alumni Tracking
  • ERAS Data Importing
  • IRIS Reporting
  • Special Version for EM Programs
  • Portal Maintenance Services
    • Uploading of most document types
    • PDF, HTML conversions
    • Unlimited size
  • Safeguards for Data Integrity
    • Client Institution Owns the Data
    • Daily Backups
    • Archiving for Previous Years

Highlights of HSoft Meditrek® for Schools

  • Case Log Management
    • Dual channel data collection via Web Forms and Mobile Forms
    • Unlimited number of customized case log forms
    • Schedule driven case log forms
    • Clerkship-specific Diagnosis drop-down lists
    • Clerkship-specific Procedure drop-down lists
    • Clerkship-specific Education/Counseling drop-down lists
    • Specialty oriented Competency drop-down lists
    • Individual & Class customized summary reports for Directors
    • Data monitoring and statistical comparison with class averages
    • Case log data lookup for students
  • Integrated Smartphone Support
    • Smartphones and Tablets running mobile browsers
    • Forms and templates optimized for mobile browsers
  • Evaluation Management
    • Schedule driven
    • Competency based
    • Unlimited number of customized forms
    • Student’s picture on evaluation forms
    • Individualized evaluation tracking
    • Instant feedback
    • Automatic e-mail notifications
    • Student to view evaluations done on him/her
    • Summary chart reports
    • Statistical comparison with class averages
    • Optional anonymity for students
    • Low score reporting
  • Form & Data Collection Management
    • Customized and schedule-driven forms, data monitoring
  • Portal Maintenance Services
    • Uploading of most document types
    • PDF, HTML conversions
    • No-Print PDF document conversion and posting
    • Unlimited size
  • Data Integrity
    • Client Institution Owns the Data
    • Daily Backups
    • Archiving for Previous Years

MDtrek® Forum

  • Technology Consultation and Research Forum for Medical Education Management
  • Educational Tools for Academic Medicine